October 2024 Meeting Minutes

October 2024 General Meeting Minutes
Oct 2nd at 3:30pm
Location Dilley Library

  1. Officer’s Reports: 3:30 pm call to start

    1. President – Lacey Ferguson:  no updates.

    2. Vice President – Amber Hodge:  no updates.

    3. Secretary – Deb Kolb:  no updates.

    4. Treasurer – Liz McDaniel:  no updates.

    5. Communications Coordinator – Jordan Farhat:  no updates.

    6. Website Coordinator – Jessica O’Rear:  no updates.

    7. Grant/Fundraising Coordinator – Haley MacLean:  no updates.

 

  1. 2024-25 Budget Review and Vote (Liz)

    1. Review of annual budget.  Spring fundraiser doing Bingo in replacement of Art Night.  Will continue to contribute to school events, assemblies, field trips and classroom needs. Added line item was 4th grade classroom improvements (New carpets).  Moving forward, different classes or groups will be sponsored. Counselor, library, music and PE still to be supported.  Access to finances are available on shared drive.

      1. Vote to approve budget:  20 votes yes, 0 No

    2. Reimbursement Process:  Form available on website and in office, submit with receipts and email Treasurer.  

    3. Realities of current economy and future budgeting: Less monetary donations coming in.

    4. Reminders about Field Trip reservations:  Zoo times are already filling up.

 

  1. Current Events

    1. Back to School BBQ Recap (Liz and Jordan):

      1. Great turnout, Kona budgeted for $150, ended up $190, sold Dilley Wear.  More food to plan for next year.

    2. Tears and Cheers Recap (Haley and Deb):  Great turnout, lots of parents stayed the length of the event and showed interest in volunteering.  Took info home with them to sign up.  

    3. Spiritwear Update (Lacey)

      1. Have sold out of a few sizes; logo is changing next year so trying to sell out of old stock.  At the start of next year will purchase new sizes.  Over expected income ($500 at $881).

    4. Hoop-a-thon (Lacey, Amber, and Liz)

      1. Currently with donations at $4,219 with goal of $5,000.  Due Thursday to turn in final money.  Full hoop was worth 2.  Everyone got sticker for participating, prizes for other levels.

    5. “Era” Spiritwear (Lacey)

      1. Decided to do a one time only design; 26 orders so far, delivered by October 30th.

 

  1. Upcoming Events

    1. Book Fair (Lacey and Jessica) 

      1. Oct 14-17th, set up in library ahead, library hours and Wed/Thur available at recess.  Flyers in boxes, volunteers needed.

    2. Carnival (Jordan, Deb, and Haley):

      1. Date set 11/9:  FG Chamber to promote on website, will post flyers in town to businesses.

      2. Food Vendor commitments so far (Papa Floyd’s Doughnuts & Franko’s Hotdogs).

      3. Community partners:  List of accepted continues to grow, bringing in youth sports/activities for parents to get info and kids involved in one spot.

      4. Need for event volunteers.

      5. Parking secured at Storybrook lane with shuttle available.

    3. Dine Out with Dilley (Haley)

      1. Still working for November date with Pizza, waiting on response.  

    4. October staff Appreciation & Meals (Liz & Jordan) 

      1. Sent out dietary preferences sheet to all staff/teachers & what days meals are wanted.  Will resend.

 

  1. New Business

    1. Walmart Spark Good Update (Lacey)

      1. On-going fundraiser, something has changed and not receiving funds so will discontinue.

    2. Box Tops (Lacey)

      1. Pushing this one.  Using new referral codes $5 but $10 for October.  Can connect Walmart account so box tops automatically upload.

    3. Dolphin:  Lindsay to create costume for this year.

    4. Garden:  Water was turned off throughout summer.

 

  1. Adjourn:  Meeting adjuorned at 4:12 pm.